You are here: Home Grade 0 About Grade 0 Junior Prep Policies Dainfern College Preparatory School Promotion and Retention Policy

Dainfern College Preparatory School Promotion and Retention Policy

1. Promotion and Retention guidelines

The promotion or retention of a pupil rests ultimately at the discretion of the Principal of the phase concerned. The discretion of the Principal is exercised through negotiation with the various Support professionals (if relevant), the Deputy Principal: Academics, Deputy Principal: Student Affairs (the Promotion/Retention Committee) and the parents of the pupil concerned.

Guidelines regarding the promotion and retention of pupils at Dainfern College Preparatory have been considered with reference to the Department of Basic Education’s National Policy pertaining to the Programme and Promotion Requirements of the National Curriculum Statement.

For the purposes of retention and promotion at Dainfern College Preparatory the following applies:

2. Junior Preparatory: Foundation Phase (Grades 0-3)

Mastery of core skills and knowledge in the Foundation Phase facilitates optimal outcomes and achievement in the Intermediate Phase. These core skills and knowledge form the foundation of the next phase of education. Children’s cognitive development is intrinsically linked to their physical and emotional development and wellbeing.

In the Junior Preparatory phase, children’s progress is carefully monitored and assessed continuously. Assessments by educational psychologists, speech and language therapists and occupational therapists are often necessary to ascertain where developmental delays, barriers to learning and difficulties in specific areas lie. These assessments are also used to put strategies and processes in place to ensure optimal progress.

Promotion in the Foundation Phase is guided by the following criteria:

  • Adequate achievement (Level 4) in one official language at Home Language level.
  • Adequate achievement (Level 4) in Mathematics.
  • Adequate achievement (Level 4) in one of the official languages at First Additional Language Level.

Communication and dialogue between parents, the class teacher, the Junior Prep Principal and the Learner Support Team ensure that each individual child’s progress is monitored and assessed on an ongoing basis.

2.1 Retention

It may be in the best interests of a pupil’s further progress to consider retention where a pupil’s learning has been compromised by a variety of factors such as immaturity, developmental delays, perceptual difficulties and language barriers. Children may be retained if it is evident that retention will significantly increase the child’s potential to master the skills and knowledge necessary to proceed on the academic journey.

A pupil may only be retained once in the Junior Preparatory Phase in order to prevent the pupil from being in this phase for longer than five years. A pupil in the Junior Preparatory Phase (Grades 0-3) who is not ready to perform at the expected level and who has already been retained in the Foundation Phase (Grades 0-3) and who is likely to be retained again in the Intermediate Phase (Grades 4-6), should receive a condoned promotion, with the necessary support in place, in order to progress to the next grade.

2.2 Condoned promotion

If, through negotiation with the Promotion/Retention Committee, it is agreed that a pupil may be promoted to the next grade or Phase with specific academic support recommendations being put in place, the pupil in question will then receive a ‘condoned promotion’ in the end-of-year academic report as follows:

“[pupil’s name] has received a condoned promotion to Grade […]

It is important to note that where a pupil at Dainfern College Preparatory has been granted a condoned promotion, it remains the responsibility of the parent and the child, in consultation with the relevant teachers and specialists concerned, to ensure that the recommendations and interventions are put in place. If the recommendations and/or interventions are not put in place to the satisfaction of the Promotion/Retention Committee, the College reserves the right to terminate the contract with the child at the school.

2.3 Consolidation

Should it be seen to be in the best interests of the pupil concerned, the Promotion/Retention Committee also reserves the right to recommend to the parents of a pupil in question that the academic year be consolidated by retaining the pupil. This recommendation may be made even if the pupil meets the minimum requirements for the particular stage. Consolidation for a pupil will include various interventions and recommendations made to assist with the pupil’s progress. The pupil in question will receive a ‘consolidation’ in the end-of-year academic report as follows:

“[pupil’s name] will be consolidating Grade […] in […following academic year…]

3. Senior Preparatory: Intermediate and Senior Phases (Grades 4-7)

For the Intermediate and Senior Phases, the following is used as a guideline for promotion and/or retention:

In order for promotion to take place in the Senior Preparatory phase a pupil must meet the following basic expectations:

  • Level 4: Adequate Achievement (≥50%) in one official language at Home Language level.
  • Level 4: Adequate Achievement (≥50%) in at least two additional Core Subjects1, excluding English First Language as stated above.2

1 Core Subjects for the purposes of Dainfern College Preparatory School comprise English Home Language (First Language), Afrikaans / isiZulu (First Additional Language), Mathematics, Natural Sciences, Social Sciences.

2 Immigrant pupils may be exempted from achieving a Level 4: Adequate Achievement (≥50%) in their first two years of studying a First Additional Language.

3.1 Retention

A pupil is automatically considered for retention by the Promotion/Retention Committee should they fail to meet the basic expectations as outlined in points (a) and (b) above.

A pupil may only be retained once in the Intermediate Phase in order to prevent the pupil from being in this phase for longer than four years. A pupil in the Intermediate Phase (Grades 4-6) who may not be ready to perform at the expected level for the following academic year, who has already been retained in the Foundation Phase (Grades 0-3) and who is likely to be retained again in the Senior Phase (Grades 7-12), should receive a condoned promotion, with the necessary support in place, in order to progress to the next grade.

For the purposes of individual subjects at Dainfern College Preparatory, a pupil who does not achieve a semester result of 50% or above will be considered to be a pupil who has not met the requirements of that specific subject.

3.2 Condoned Promotion

If, through negotiation with the Promotion/Retention Committee, it is agreed that a pupil be promoted to the next grade or Phase with academic support recommendations being agreed upon, then the pupil in question will receive a ‘condoned promotion’ in the end-of-year academic report as follows:

“[pupil’s name] has received a condoned promotion to Grade […]

It must be noted, most importantly, that should a pupil at Dainfern College Preparatory be granted a condoned promotion, it remains the responsibility of the parent and the child, in consultation with the relevant teachers and specialists concerned, that the recommendations and interventions that are put in place are met. If the recommendations and/or interventions are not followed to the satisfaction of the Promotion/Retention Committee, the College reserves the right to terminate the contract with the child at the school.

A pupil who receives a mark below 50% for any Core Subject will be considered for either consolidation and/or condoned promotion.

3.3 Consolidation

Should it be seen to be in the best interests of the pupil concerned (based on factors such as academic progress, age, emotional and social development, cognitive development), the Promotion/Retention Committee also reserves the right to recommend to the parents of the pupil in question that they consolidate the academic year by being retained. This recommendation may be made even if the pupil meets the minimum requirements as stated in this Policy. Consolidation of a pupil will include various interventions and recommendations made to assist with the pupil’s progress.

A pupil will automatically be considered for consolidation if the pupil receives a result of below 50% for any Core Subject. Should it be agreed upon by the Committee, the pupil in question will receive a ‘consolidation’ in the end-of-year academic report as follows:

“[pupil’s name] will be consolidating Grade […] in […following academic year…]

4. Decisions and recommendations

Decisions regarding consolidations and promotions will be made and communicated from the month of October towards the Half-Term break, in the third term of the year in question.

Dainfern College

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Dainfern College, 96 Broadacres Drive, Dainfern

PO Box 3199, Dainfern, 2055

Tel: +27 (0)11 469 0635; Email: info@dainferncollege.co.za

You are here: Home Grade 0 About Grade 0 Junior Prep Policies Dainfern College Preparatory School Promotion and Retention Policy